By accessing, browsing, submitting an employment application, entering a contest, sending a curriculum vitae or otherwise using or accessing the Site, you
· represent that you are 18 years of age or the age of majority where you live or older;
· understand, acknowledge and agree with this Policy, as it may be modified from time to time. See “Modifications” section below; and
3. Information gathered on the Site
The protection of your privacy and your personal information is important to us. The term “personal information” means information about an individual that permits him or her to be identified and to communicate with him or her, such as a name, postal address, telephone number or email address.
The Corporation collects personal information from the visitors to the Website only on a voluntary basis. Your personal information is collected in connection with your accessing and using the Website such as if you email a request for information from us, send us your curriculum vitae, enter a contest or sign up to join our e-mail list for newsletters and other promotional material.
In some cases, we may collect information about you that is not personal information because it does not permit you to be identified. For example, the Website may automatically recognize the domain name of the website which you clicked through to reach the Site, but not the e-mail address of visitors to the Website. We utilize tools provided by Google Inc. to measure the internet traffic on our Website. The personal information collected is used solely for our internal review and use as set out in this Policy (see particularly the next section) and not shared with other organizations for commercial purposes or otherwise except with your consent or as permitted or required by law.
4. Use and disclosure of personal information
The personal information that the Corporation collects is internally reviewed by those requiring such information for the performance of their duties, carrying out their mandates or contracts and used to maintain and improve the Content of our Website, notify our users of updates and changes, respond to user inquiries and other communications, process requests for information, and other uses directly related to the Site, including for statistical purposes for improving use of the Site.
Except as stated here in this Policy, with your express consent or as expressly permitted or required by law, we do not sell, trade, rent or otherwise disclose your personal information collected on the Site to third parties except that we may provide your personal information to affiliates of the Corporation if necessary to properly respond to a request for information or other inquiry that you make or to improve our services to you. We may disclose your personal information to third parties such as service providers (i) to improve the functionality of the Site such as by responding to comments on the Site, (ii) to process or manage such personal information; and (iii) for tracking purposes.
The Corporation may also disclose personal information as required by law such as in order to respond to a subpoena to bring evidence, or court order, or in response to a law enforcement or a regulatory agency’s request.
Your personal information may also be provided to a third party if the Corporation files for bankruptcy or asks the court for protection from its creditors, or there is a transfer of the assets or ownership of the Corporation in connection with a proposed or consummated corporate transaction or reorganization, such as a merger or acquisition.
The Corporation may use “cookie” technology to obtain non-personal information from our online visitors in order to improve your online experience and update the Site. “Cookies” are small data files that certain websites write to your hard drive when you visit them. They may contain information, such as a user ID, that the website can use to track users’ progress through the website, but any personal information contained within any “cookie” can only be supplied voluntarily by you. The “cookie” enables us to track the total number of visitors to the Site, the popularity of various areas of the Site, and the length of the visits in an aggregate form (as one of a group, your individual personal information is not singled out). No personal information is extracted in this process. We do not use the “cookie” to contact you nor do we provide this information to third parties.
6. Third Party content and Links to other websites
7. Employment applications
We may also, in certain cases, post career and job opportunities on the Site at the request of third parties. The Corporation does not collect any personal information in connection with career and job opportunities posted at the request of third parties.
8. Retention of personal information and security
We will only retain your personal information as long as is necessary for the fulfillment of the purposes for which it was collected or as required by law.
The Corporation takes reasonable steps and implements appropriate procedures to protect the confidentiality and security of your personal information and including through various hardware and software methodologies until such time as the personal information is no longer required, after which it is destroyed, rendering it unable to identify you. However, because no data transmission over the Internet or storing of electronic data is ever 100% secure, we cannot guarantee that your personal information will never be accessed, used, or released in a manner that is inconsistent with this policy. TO THE MAXIMUM EXTENT PERMITTED BY LAW, WE EXPRESSLY DISCLAIM ANY DEFINITIVE GUARANTEE OF SECURITY IN CONNECTION WITH YOUR PERSONAL INFORMATION.
By using our Website you agree to assume all risk in connection with the security of your personal information sent to or collected by us through this Site. In the unlikely event that we believe that the security of your personal information in our possession or control may have been compromised, we may seek to notify you of this. If notification is deemed appropriate or required by law, we may notify you by e-mail, messaging to your device, or other means.
The Corporation does not knowingly collect, disclose or store personal information from children under the age of 13. Children are not permitted to use the Website and the Corporation requests that children under the age of 13 not submit any personal information to the Website.
10. How you can correct or remove personal information
If you have submitted personal information through the Website or one of the Corporation’s interactive advertisements, and would like that information to be deleted from our records or would like to update or correct that information, please contact us at the link below and provide us with your name and postal address. We will use commercially reasonable efforts to make corrections, remove your personal information except as is necessary for our records, or remove your name and address from our mailing lists.
11. Access and updates to Personal Information and How to Contact us
You have the right to access personal information we hold about you and to have any concerns you may have about our policies and practices addressed. You may, at any time, (i) opt-out of communications that you have agreed to receive, (ii) modify/update personal information you have provided to us; (iii) on reasonable notice, withdraw your consent to the Corporation to use your personal information at any time, subject to certain restrictions prescribed by applicable law.
Please direct your communications to firstname.lastname@example.org to (i) access or rectify your personal information; (ii) obtain information about our policies and practices with respect to your personal information and (iii) communicate concerns or questions about our privacy practices. Please note that e-mail communications will not necessarily be secure; accordingly you should not include any sensitive information in your e-mail correspondence with us. You may also contact us by writing to 50 O’Connor Street, Suite 1600, Ottawa, Ontario, K1P 6L2.